Minutes of Unit 354 Board Meeting January 9, 2024

NOTE: For the benefit of our new Board Members, and as a refresher for our veterans, please note that “minutes” are not meant to be a transcript of the meeting. What is required is to note attendees, status of Quorum, start and end times and the results of any vote. The minutes that follow continue our (common) practice of noting significant discussions or happenings, in addition to the required items.

The meeting was called to Order a few minutes after 4 PM by our President, Harv Sidhu. Excused & absent were: Carol Urben, Judy Gangi.

The President made several announcements and greeted and welcomed all our new Board members, noting that the “west side” had been too long underrepresented, and that the new Board reflects a change to that history.

The Annual Party will be March 3 at Bridge on Shea as we continue to rotate this event among the clubs large enough to accommodate it. In 2025, we hope to hold this in the west valley.

A unit email has been established – acblunit354@gmail.com

Harv reviewed the Unit’s Charter and key objectives:

  • Promote Duplicate Bridge;
  • Conduct Tournaments;
  • Use our non-profit status and resources to benefit the membership.

A motion was made by Harv and seconded by Ken to accept the Minutes of the last meeting. This was passed by acclamation.

Harv has continued to expand and improve upon the President’s Guide, started by our past President, Ken Titow. The objective of this Guide is to provide a comprehensive and single source of information so that new officers and Board members know what is expected of them and have a source to find out what, and how, to perform all the needed activities to make the Unit run successfully. All committee chairs should document their activities (how to’s) and timelines, and these will be incorporated into the President’s Guide as appropriate.

Harv noted that the Board is required to hold a minimum of six meetings per year, and that we generally hold more than that. Our next meeting will be at 10 am on March 3, just before the Annual Party.

Anne West presented the Financial Report showing approximately $136,000 in assets at this time. A motion was made by Ken and seconded by Julie that the Financial Report be accepted as submitted. This was passed by acclamation.

There was a lengthy discussion regarding “free plays” for 0-10 MP holders and the best way to promote attendance at the Supervised Bid and Play (SBP) games. In the end, a compromise motion was made by Julie and seconded by Ken as follows:

  • We will continue to allow 0-10 MP holders to play for free;
  • We will provide a “coupon” for all people paying to attend the SBP at the August Regional that will allow them to play one session for free in the 0-300 game at that same regional.

This motion was passed by acclamation.

Harv solicited volunteers and the following Committee Chair assignments were announced:

  • Discipline (Conduct & Ethics)- Jerry
  • Education – Judy
  • Membership – Perry
  • Publicity – Sharon and Michael
  • Partnership – Marsha (she now has the phone)
  • Tournaments – Julie/Joanne
  • Nominations – Harv
  • Audit – Ken
  • Charity – Jerry
  • Records – Harv
  • Marketing – Sharon 

The ACBL requires these be reported on the appropriate forms and Harv will take care of that. 

Miscellaneous Items

  • Perry suggested that all board members look at page 7 of January ACBL magazine or letters in first and third columns pertaining to hiring of directors and handling of room reservations.
  • Both Ken and Harv will be out of the country from January 13 until the end of February. We will both have intermittent access to email, but in the interim, Julie Bosserman has been appointed acting President with the authority to conduct business in our absence.
  • Anne volunteered as Coordinator for the Unit & Split Games
  • Sharon volunteered to explore alternative sites on the west side for the Regional as we have no commitments beyond 2024 with Talking Stick.

The meeting was Adjourned at ~6PM

Submitted by Kenneth Titow, temporary Secretary.